Vagaro vs Momence 2026

Key Takeaways

• Best fit for price transparency: Vagaro is easier to budget before a sales call because its support documentation lists a US base subscription of $23.99 per month for one calendar as a limited-time rate, plus $10 per month for each additional employee calendar up to seven licenses, as of September 2026.
• Best fit for class-based boutique studios: Momence is built around classes, appointments, memberships, payments, client communication, marketing, AI Inbox, Spotfiller, branded apps, livestreaming, on-demand content, and studio-specific workflows such as Pilates spot booking and dance recital management.
• Pricing risk: Momence pricing is quote-based on its public pricing page, while Software Advice lists Momence pricing as available upon request. Studios should request a written quote that includes subscription fees, payment processing, marketing tools, branded app costs, onboarding, and cancellation terms.
• Review signal: Capterra lists Vagaro at 4.7 from 3,657 reviews and G2 lists Vagaro at 4.6 from 391 reviews, while Capterra lists Momence at 3.9 from 76 reviews and Trustpilot lists Momence at 4.2 from 414 reviews, as of September 2026. Review counts and ratings can change.
• Practical decision rule: Choose Vagaro if low published starting cost, marketplace discovery, POS, salon-spa-wellness breadth, and many optional add-ons matter most. Choose Momence if you want a studio-first platform with deeper class, membership, communication, and marketing workflows, and you are comfortable validating quote-based pricing.

How We Compared the Software

We compared Vagaro and Momence for US boutique fitness studios, yoga studios, Pilates studios, dance studios, gyms, martial arts schools, wellness businesses, and other class-based operators. The comparison is based on public vendor pages, pricing documentation, help-center documentation, and third-party review platforms available as of September 2026.

• Booking and scheduling functionality
• Memberships, packages, and recurring billing
• Payment processing and POS capabilities
• CRM, automations, and retention tools
• Reporting and multi-location support
• Customer support, onboarding, and ease of use
• Pricing transparency and value for money
• Fit for US boutique fitness, Pilates, yoga, dance, martial arts, gym, and wellness studios

Vagaro vs Momence Compared for Studio Owners

Vagaro and Momence both cover the core needs of modern studios, including scheduling, payments, memberships, client management, communication, and business reporting. The difference is not whether either system can run a studio, it is how each platform packages cost, growth tools, marketing, customer experience, and industry focus.

Category	Vagaro	Momence	Buyer Takeaway
Best for	Studios and wellness businesses that want published starting pricing, marketplace discovery, POS, booking, memberships, forms, loyalty, and add-on flexibility, based on Vagaro fitness software and Vagaro feature documentation.	Class-based studios that want booking, payments, memberships, marketing, messaging, AI Inbox, Spotfiller, branded apps, and connected customer records, based on Momence's feature page.	Vagaro is broader across beauty, wellness, and fitness. Momence is more explicitly positioned around studio operations and class-based experiences.
Published pricing	Vagaro Support lists US base pricing at $23.99 per month for one calendar as a limited-time rate, with each additional employee calendar at $10 per month up to seven licenses.	Momence says every business is different and invites buyers to discuss pricing. Software Advice lists Momence pricing as available upon request.	Vagaro is easier to model from public pricing. Momence requires quote validation.
Payments	Vagaro lists US small-merchant card-present processing at 2.6% plus $0.10 and keyed-in processing at 3.5% plus $0.19. Large-merchant rates are also listed, with a $10 monthly subscription.	Momence says studios can take card and direct-debit payments online and in person, save cards on file, run payment plans, and sell memberships and class packs. Public processing rates were not found on Momence's pricing page.	Ask both vendors for total payment cost, chargeback handling, payout timing, card-on-file rules, and any platform or processing markups.
Mobile app and branded app	Vagaro lists a branded app add-on at $100 per month in the US as limited-time pricing, plus a $100 one-time development fee.	Momence states that the Momence app is free and that custom branded app options are available.	If branded app ownership matters, compare setup fees, monthly fees, app-store timelines, and what clients can do inside the app.
Reviews	Capterra lists Vagaro at 4.7 from 3,657 reviews, and G2 lists Vagaro at 4.6 from 391 reviews.	Capterra lists Momence at 3.9 from 76 reviews, while Trustpilot lists Momence at 4.2 from 414 reviews.	Vagaro has the larger public review footprint. Momence has mixed but meaningful review signals, especially on Trustpilot.

Pricing and Add-Ons Are the Biggest Difference

Vagaro is more transparent on public pricing. As of September 2026, Vagaro's support page lists US base pricing at $23.99 per month for one calendar as a limited-time rate, with one included calendar license and $10 per month for each additional employee calendar up to seven licenses.

Vagaro's lower published entry price can be attractive for new or budget-conscious studios, but the final bill depends on add-ons. Vagaro lists paid options such as APIs and webhooks starting at $10, a branded app at $100 per month in the US as limited-time pricing, a check-in app at $10 per month, Forms at $10 per month, Live Stream at $10 per month per license, Online Shopping Cart at $10 per month, Vagaro Drive starting at $10 per month, MySite at $20 per month, Payroll at $34 per month plus $5 per employee, and QuickBooks or Xero integrations at $10 in the US.

Momence is less transparent publicly. Momence's pricing page says it will put together pricing that fits after learning about the business, and Software Advice lists Momence as custom quote pricing with a free version and free trial. That does not mean Momence is necessarily more expensive for every studio, but it does mean owners should get all costs in writing before comparing it with Vagaro.

For a true apples-to-apples comparison, ask each vendor to quote the same scenario: number of locations, number of bookable staff calendars, monthly bookings, monthly card volume, text-message volume, email volume, branded app needs, website or widget needs, migration needs, reporting needs, and contract term.

Feature Fit Depends on Your Studio Model

Vagaro offers broad operating coverage for appointment-based and class-based businesses. Vagaro's fitness software page lists marketplace discovery, tiered memberships and class packs, 24/7 online booking through online channels and a custom branded app, and client tracking. Vagaro's feature documentation also lists tools such as credit card processing, customer mobile app booking, social media integration, SOAP notes, inventory, invoices, customer data, and a premium import from another booking system.

Momence has a more studio-specific public feature story. Momence lists AI Inbox, Spotfiller, class and appointment scheduling, Inbox for SMS, in-app messages, email and social DMs, Sequences, retail products and inventory, SOAP notes, recital and costume management, workouts and WOTD programming, intake forms, the Momence mobile app, and branded app options.

For Pilates studios, Momence's public positioning is especially specific. Momence says Pilates clients can reserve a preferred reformer or mat position, studios can sell unlimited memberships, usage-based plans, intro offers, and class packs, and Spotfiller can offer newly opened spaces to waitlists. Vagaro also has a Pilates-specific page, where Vagaro describes online booking, in-person and virtual classes, attendee limits, memberships and packages, loyalty programs, marketplace discovery, and client notes.

For yoga, Momence emphasizes memberships, class packs, drop-ins, livestreaming, on-demand video, waitlists, room capacity, and customer records. Momence's yoga page says students can book classes, join waitlists, stream on-demand, manage memberships, and receive push reminders from the free Momence app. Vagaro's yoga and fitness positioning is broader, with strengths around booking, marketplace visibility, memberships, reminders, POS, and business add-ons.

Reviews Show Different Risk Profiles

Vagaro has a stronger public review footprint on the largest software review sites found during research. Capterra lists Vagaro at 4.7 overall from 3,657 reviews, with 4.6 for ease of use and 4.6 for customer service. G2 lists Vagaro at 4.6 from 391 reviews and summarizes common praise for user-friendly scheduling, client communication, and payment processing, while also noting user comments about slow loading and missing or limited features.

Momence's review picture is more mixed across platforms. Capterra lists Momence at 3.9 from 76 reviews, with 3.9 for ease of use and 3.7 for customer service. Trustpilot lists Momence at 4.2 from 414 reviews, with 73% five-star reviews and 20% one-star reviews, and its AI review summary notes both praise for support and concerns about engineering delays, onboarding, navigation, messaging reliability, and hidden limitations.

Review platforms are useful but imperfect. Incentivized reviews, category mix, business size, geography, recent product changes, and reviewer expectations can all affect ratings. Studio owners should read recent reviews for their exact use case, such as Pilates reformer classes, yoga memberships, dance recital registration, martial arts recurring billing, or small gym class packs.

Which Platform Should You Choose?

Choose Vagaro if published pricing and broad operational coverage matter most

Vagaro is the stronger shortlist option when a studio wants a low published starting subscription, visible add-on pricing, marketplace discovery, POS, appointment booking, class scheduling, memberships, packages, forms, SOAP notes, text and email options, and a large third-party review footprint. It may be especially practical for hybrid wellness businesses that combine fitness, appointments, retail, spa, med spa, beauty, or coaching services.

The main caution is total cost. Vagaro's pricing documentation lists many paid add-ons, so studios should price the actual configuration they need rather than comparing only the $23.99 starting subscription.

Choose Momence if class-based studio workflows and marketing automation matter most

Momence is the stronger shortlist option when a boutique studio wants a platform centered on classes, memberships, client communication, marketing journeys, lead follow-up, AI-assisted inbox workflows, and branded member experience. Its public pages are particularly relevant to yoga, Pilates, dance, indoor cycling, boutique fitness, and gyms, as shown by Momence's studio software positioning.

The main caution is commercial clarity. Because Momence uses quote-based pricing, owners should request a written proposal that includes subscription costs, processing costs, required apps, onboarding, migration, support scope, term length, renewal language, and exit terms.

Run a live workflow test before signing either contract

Ask both vendors to demonstrate your hardest workflows, not just a polished calendar. Examples include intro offer to membership conversion, late cancel and no-show fees, waitlist handling, class-pack expiration, family accounts, frozen memberships, payroll reporting, teacher substitutions, room and equipment capacity, chargebacks, refunds, refunds on packages, failed recurring billing, and exporting client data.

If your studio is switching systems, confirm what data transfers. At minimum, ask about customer profiles, active memberships, unused package balances, waivers, forms, notes, payment tokens, booking history, purchase history, email opt-ins, review history, and custom fields.

Other Alternatives to Consider Briefly

Vagaro and Momence are not the only studio management options. Depending on your studio type, it may also be reasonable to compare Mindbody for marketplace visibility and larger fitness ecosystems, WellnessLiving for fitness and wellness management, Glofox for gym and fitness club operations, Wodify for CrossFit-style facilities, PushPress for gyms, TeamUp for class-based fitness businesses, Mariana Tek for premium boutique fitness brands, and Vibefam for modern boutique studios that want an all-in-one platform with hands-on support.

This article focuses on Vagaro vs Momence because that is the buying decision behind the search. Alternatives should be used as a sanity check, not as a distraction from validating the two platforms against your exact workflows.

What This Means for Studio Owners

Editorial analysis — not reported fact:

For many US studios, the decision comes down to budget certainty versus workflow fit. Vagaro is easier to price from public information and has a larger third-party review base, which lowers research friction for owners who want to compare costs quickly. Momence appears more purpose-built for boutique class-based businesses, but its quote-based pricing makes due diligence more important before signing.

If your studio is simple, price-sensitive, and wants booking, payments, memberships, POS, and marketplace visibility, Vagaro should be on the shortlist. If your studio is membership-driven, class-heavy, and focused on marketing automation, waitlist conversion, client communication, and branded member experience, Momence deserves a close demo.

The safest buying process is to build a one-page requirements sheet, ask both vendors to price the same scenario, and test the same workflows in each demo. Do not choose based only on the starting monthly subscription, because payment processing, add-ons, migration, marketing, branded apps, and contract terms can change the real cost.

Sources & Further Reading

• Vagaro Plans, Pricing, and Premium Features — official Vagaro support documentation covering base subscription pricing, processing rates, premium add-ons, text plans, and branded app pricing.
• Vagaro Features Included in Your Base Subscription — official Vagaro support documentation covering included booking, business management, client, payment, import, and integration features.
• Vagaro Fitness Studio Software — Vagaro's official fitness software page covering marketplace discovery, memberships, class booking, branded app booking, and client tracking.
• Vagaro Pilates Studio Software — Vagaro's Pilates-specific page covering online booking, virtual and in-person classes, memberships, packages, loyalty, discovery, and client notes.
• Momence Features — official Momence feature page covering AI Inbox, Spotfiller, class and appointment scheduling, Inbox, Sequences, inventory, SOAP notes, recital and costume management, WOTD programming, intake forms, mobile app, and branded app options.
• Momence Pricing — official Momence pricing page describing quote-based pricing discussions.
• Momence Pilates Studio Software — Momence's Pilates-specific page covering reformer spot booking, memberships, class packs, client communication, and Spotfiller.
• Momence Yoga Studio Software — Momence's yoga-specific page covering memberships, class packs, livestreaming, on-demand video, waitlists, room capacity, and the Momence app.
• Capterra Vagaro Reviews — third-party review profile for Vagaro ratings, review count, ease of use, and customer service scores.
• G2 Vagaro Reviews — third-party G2 profile for Vagaro rating, review count, and review theme summaries.
• Capterra Momence Reviews — third-party review profile for Momence ratings, review count, ease of use, and customer service scores.
• Software Advice Momence Profile — Software Advice profile listing Momence overview, pricing status, features, integrations, and review data.
• Trustpilot Momence Reviews — Trustpilot profile showing Momence TrustScore, review count, rating distribution, and recent review themes.

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Editorial coverage based on publicly available sources. Studio Software Advice does not accept paid placement in rankings. Unless stated otherwise, Studio Software Advice has no commercial relationship with any software companies named in this article.